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The business case

Cut storage costs exponentially - keep access to all your data.

Every SharePoint site and every Teams file share keeps growing - and it all sits in the most expensive storage tier Microsoft 365 offers, whether anyone has opened it in three years or three days. Confluence and Jira have the same problem in a different shape: a hard storage cap that turns attachment growth into a per-seat upgrade.

20-200×
cheaper per gigabyte moving inactive data off live SharePoint storage into the right archive tier
How much could you save?
Tell us a bit about your environment and we'll run our cost savings calculator to show how much you can save over time.
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The problem

Let your data grow with your business - Meguri manages it intelligently and keeps storage costs in check.

Microsoft 365 is built to make it effortless to create and store files in SharePoint and Teams - not to help you decide what deserves to keep costing you money. Meguri closes that gap so growth doesn't have to mean runaway cost.

Live storage is the most expensive tier
SharePoint bills inactive data at the same rate as the file someone opened five minutes ago. There's no built-in incentive for the platform to move it anywhere cheaper.
Your backup bill scales with the mess
Every backup run protects the full, growing footprint - including years of files nobody has touched. The bigger the untended pile gets, the more you pay to protect it, on top of what you're already paying to store it.
Admins become the bottleneck
Without a policy engine, "cleaning up storage" means someone manually hunting through sites and Teams - an unbounded, un-scalable task that competes with everything else on an IT team's plate.
Nobody can answer where data actually lives
When a compliance or legal request comes in, "we're not sure" is not an acceptable answer. Without a governed lifecycle, tracing a file's location and access history becomes forensic work instead of a lookup.
Manual deletion isn't a real fix
Deleting files by hand doesn't meaningfully move the needle on storage cost, and it trades one problem for a worse one: the risk of permanently deleting something needed for a legal hold or compliance request, with no audit trail showing what was removed or why, and no practical way to undo it at volume.
Confluence + Jira

Atlassian caps your storage - and the usual way out is an upgrade on every seat.

Confluence and Jira Standard each cap file storage at 250 GB. When attachments fill it, the standard path is Premium - priced per user, across your whole organization, to solve a problem created by a small share of old content.

Storage is the forcing function

Standard already supports large organizations. For many teams, attachment growth - not features - is what pushes them toward Premium.

Priced by seat, driven by data

Premium roughly doubles the per-user price, so the cost of the upgrade scales with headcount, not with how much data you actually need to keep.

Meguri reclaims the headroom

Old attachments move to low-cost archive storage and stay reachable through a link left in their place on the page or issue - freeing space under the cap.

One platform across your estate

Confluence and Jira run in the same policies, dashboards and audit trail as SharePoint and Teams - alongside Microsoft 365, or on their own.

Customer outcomes

What you actually get

Every Meguri capability maps back to one of these three - cost savings, ease of use, or intelligent data governance.

Outcome 1 · Cost savings

Cut the overage bill, forever

Microsoft charges roughly $2,400-$3,000 per TB per year once SharePoint Online and Teams data exceeds your included quota. Meguri targets that overage specifically - not the storage already included in your plan. On Confluence and Jira, it reclaims space under Atlassian's 250 GB Standard cap, so a storage problem doesn't force a per-seat upgrade.

Out of the most expensive tier Microsoft offers, and into storage priced for data that just needs to be kept

A fraction per GB for anything that isn't actively used

Savings tracked and reported - not estimated, and visible per site, per platform or across your estate

Replaces the expensive copy - it doesn't add a new one

Outcome 2 · Easy and simple UX

Simple for end-users + admins alike

Archiving only works if nobody has to think about it. Meguri is designed to stay out of the way of daily work.

Intuitive, uncluttered design - no specialist training required to run it

End users self-serve and restore their own files straight back to SharePoint, Confluence or Jira

Dashboards track what was archived - when it moved, and how much it saved

No agent to install - runs entirely through each platform's own APIs

Vendor-agnostic by design - archived data stays recoverable and portable

Outcome 3 · Intelligent data governance

Know your data, by stage

Your data has three states: actively used, occasionally used, and dormant until a legal or compliance request arrives. Most platforms treat all three the same way - which is exactly why the bill keeps growing.

Managed through defined stages based on how often data is genuinely used and accessed

Months of manual review become minutes - no more spreadsheets to work out what is safe to move

Nothing is ever deleted automatically - deletion stays gated, delegated, and off by default

Legal hold, on by default - held items are auto-excluded from every policy run

An answerable audit trail - every open, download, and restore logged

The most common question

"Does this replace my backup vendor?" No - and it's built specifically not to.

Your backup relationship stays exactly where it is

You're advised to keep your current backup vendor, or your platform's own native retention, in place. Meguri manages the lifecycle of your data - your backup vendor protects it.

It complements, never competes

Meguri never asks you to replace your backup vendor - and it could help reduce your backup vendor's storage footprint as well, easing cost on that side of the relationship too.

Two independent layers of protection

Archived content is protected against regional failure through geographically redundant storage and against accidental deletion through storage-layer safeguards. Your existing backup vendor's copy continues to provide a second, independent layer of protection beyond Meguri's own storage.

Still have questions

A few more, answered directly

Why does this actually save me money?
Meguri targets the most expensive place your data can sit - live storage inside SharePoint itself - and moves inactive data to storage that costs a fraction as much, often 20 to 200 times less per gigabyte depending on the tier. It could also help reduce your backup vendor's storage footprint as well: once a file is archived, there's simply less live data for their next run to capture.
Isn't Meguri just creating a second copy of my data? How is that saving me money?
SharePoint's expensive live copy is replaced, not duplicated. Before Meguri, that live copy is the costly one. After archiving, SharePoint holds a small stub instead - the real file moves to Meguri's own archive storage, deliberately placed in the cheapest tier available. Your existing backup process continues working as it already does, but it doesn't get more expensive. The only genuinely new cost is that archive storage - priced to be far smaller than what you were paying before.
Could the savings really cover what I'm paying for this?
That's the goal of how this is priced. The idea isn't to add a new line item on top of what you already spend - it's for the reduction in live SharePoint storage cost, and the potential reduction in what your backup vendor is protecting, to offset Meguri's own cost and your existing backup spend. For a storage-heavy tenant, that can mean the shift pays for itself rather than becoming another tool to budget for separately.
What happens to my data if I ever stop using Meguri?
Archived data is never held in a way that traps it. Meguri is being built around genuine data portability, including a planned option to store archived content in storage you own and control directly, rather than exclusively inside Meguri's own infrastructure - so leaving Meguri doesn't mean losing access to your data.
How is this different from a platform's own native archiving, like Microsoft 365 Archive?
A platform's own native archiving tool is typically a single-purpose feature scoped to that one application. Microsoft 365 Archive, for example, only handles SharePoint. Meguri is a full lifecycle and intelligence layer spanning SharePoint Online, Team sites, Confluence and Jira, backed by AI-driven recommendations and cost simulation native tools generally don't offer, and built to work alongside your existing backup vendor rather than in isolation.
Do I need Microsoft 365 to use Meguri for Confluence and Jira?
No. Confluence and Jira can be added to an existing Meguri deployment for SharePoint and Teams, or run on their own with no SharePoint footprint at all. Either way they share the same policies, dashboards and audit trail.
Is my archived data secure, and what happens if there's an outage?
Archived content is protected against regional infrastructure failure through geographically redundant storage, and against accidental deletion through additional safeguards at the storage layer. Your existing backup vendor's copy continues to provide a second, independent layer of protection beyond Meguri's own storage.

See the case for yourself, against real data.

A working demo built on real SharePoint, Teams, Confluence and Jira data - not a slide deck.

Request a demo See the Platform